Table 2 Rubric for long memo

Function (15 pts)

Audience and purpose are strong and clear. Assignment topic is well understood and accurately implemented. Understanding of the rhetorical situation encompassing author, message, and audience is firm

Audience and purpose are present but could be stronger. Assignment topic is generally followed but needs minor adjustment. Understanding of the rhetorical situation encompassing author, message, and audience are good but can be improved

Audience and purpose are not very clear. Reading of the assignment more accurately is needed. Better recognition of the rhetorical standing of the author, message, and audience is needed

Audience and purpose are not clear. Serious revision of the function and purpose of the assignment must be done

Format (20 pts)

Format is adhered to professionally. Each section includes all of the required elements. Paragraphs are single-spaced and perfectly aligned vertically. Size is twelve to fourteen, and font is Sans Serif. Three to four paragraphs are used. Addresses (if required) of recipients are indicated clearly. In the instance of an Email and Memo, the elements such as To, From, Date, and Subject are utilized

Format guidelines are often used; however, one or two major elements are missing. Line spacing and alignment may be imperfect at times. Spaces between paragraphs may be slightly off. Irregular font whose size is incorrect is occasionally used

Format is less followed. Between three and four major elements are missing. Line spacing, margins, and alignment need revision and improvement

Format is not followed. Five or more major elements are missing. Line spacing, margins, and alignment are not followed

Content (50 pts)

Ideas are relevant to the subject of the assignment. Paragraphs are coherent and discuss one central idea. Sentences and paragraphs are complete, well-constructed, and of varied structure

Relevance to assignment is closely followed, but a few ideas need further elaboration and elucidation. Sentences are complete and well-structured. Paragraphing is generally performed well but some mistakes are in need of correction

Sentences are generally complete, but many sentences are left unedited and incorrect. Paragraphing needs attention

Many sentences are incomplete/unclear and incorrectly structured. Paragraphing needs significant attention

Grammar and mechanics (15 pts)

Language style is suitable for the audience. Contains none or only one grammatical, punctuation, or spelling error. Colloquialisms and clichés are minimized. The person used is the third, not the first or the second, unless absolutely necessary

Language style is suitable for the audience. Contains two to four errors in mechanics and/or two to four errors in grammar that do not distract the reader from the content. A few major grammatical or mechanical errors may be present

Language style is less suitable for the audience (noted slang and/or abbreviations/contractions). Five to six major grammatical or mechanical errors appear such as subject-verb agreement, pronoun-antecedent agreement, parallelism, tense shift, its/it's, their/there, errors, capitalization, etc

Language style is not suitable for the audience. More than six errors in mechanics and/or grammar making it unreadable. Command of English is weak and in need of significant improvement